10 April 2018
Created by Barry Thompson © 2011-2018 Aston on Trent on Trent Local History Group, all rights reserved
Constitution- Part 1 Name:  This shall be the Aston on Trent Local History Group Aims & Objectives: 1. To document, maintain and develop a historical record of the village of Aston on Trent and its environs that is freely accessible for all 2. To promote the advancement of education by developing public interest in all aspects of local history 3. To undertake original research into aspects of Aston’s history 4. To devise, approve and implement appropriate systems and procedures for the recording & safe storage of documents (including preservation and conservation) held in The Group’s care with due regard to copyright, intellectual rights, safekeeping and duty of care 5. To undertake the compilation and organisation of local history material which shall form the archives of The Group 6. To maintain an awareness and conform where necessary to statutory requirements e.g. public liability 7. To liaise with Derbyshire County records office and other agencies for help and guidance to help The Group achieve its aims Management: The management committee will consist of a Chairperson, Secretary and Treasurer who will be elected each year at the Annual General Meeting. In addition there will be four other members of the Committee. The management committee shall meet a minimum of four times a year. The quorum for the management committee shall be five. The Chairperson will have the casting vote in the event of a tie. The management committee has the power to co-opt additional committee members (registered) or form sub-committees as and when deemed necessary. An auditor of The Group’s affairs shall not be a committee member and must be appointed annually by vote at the AGM Ordinary Membership: The Group shall consist of interested individuals who wish to voluntary contribute to the aims of the organisation. Membership is open to all. The total number of members attending meetings shall be determined by the capacity of the facilities and safety considerations. Members wishing to hold voting rights will be required to provide name, address & contact details to be held in a register by The Group secretary. Such details will be held only for the purposes of information and communication and will not be disclosed to any other person outside of the committee. For the purposes of voting, registered members will be entitled to a vote and a minimum of eleven members will be required to be in attendance. This number shall be deemed the quorum. The Chairperson will have the casting vote. The Group will strive to encourage and maintain a balanced membership reflecting the local community.